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Using Bookkeeping For Efficient Property Accounting

Posted by Eduardo Souza on March 1, 2019
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Using bookkeping for efficient property accounting. The real estate industry forms a major part of the national and global economy. However, working in real estate clearly means that the individuals involved have to manage fairly large sums of money and that too on regular basis. Therefore a well-managed real estate accounting, as well as bookkeeping, makes a huge difference. For instance, in the Puerto Vallarta real estate market, it is observed that the investors hand over their property to the property management service companies and these managers use need bookkeeping to manage the accounting of the property in an efficient manner.

Here are a few guiding principles that will help you utilize bookkeeping for your property accounting in an effective manner.

1. Following the Guiding Principles

In order to efficiently manage the client’s money, the real estate managers have to follow a set of guiding principles. Customarily, there are state agencies as well as some local state commission that is entrusted with the task to set the rules. In order to ensure that the organization follows the ideal property related accounting practices, these guidelines are prudently structured.

2. The Integral Reconciliation Statement

It is a known fact that Bank reconciliation statements play a significant role when it comes to property accounting practices. With the commencement of the new month, bank reconciliation will provide the first step for the compliance practices. This is an undeniable fact for all the auditing agencies. Also, to have a well-organized and well-managed company’s bank account and efficient bookkeeping, bank reconciliation is integral. This statement will ultimately assist to correct any typos. This statement also helps a company in identifying the banking errors, certain duplication, as well as the missing entries.

3. Keeping the Collections Updated

A lot of time and effort is consumed when it comes to the collection of the overdue rent from the tenants. This task becomes tedious for property managers. The property management along with a number of other benefits provides this ease of paying the client’s expenditure. This might include the management fees along with the repair bills. So fundamentally, in a number of cases, it becomes feasible for anyone to pay off as soon as the rent comes in.

Furthermore, the maintenance of a regular calendar reminder helps those who aren’t fond of collecting your management fees recurrently. All this will eventually lead to growth and expansion of the business. Idyllically, upholding a systematic schedule will speed up the collection of the fees.

4. Keeping it in the Black

Interestingly, the Black Friday was named so because the retailers earned their profit on this particular day. So the profit-making was initiated on the black Friday.

However, the world of property management and real estate holds no resemblance to the rest of the market. Unlike other areas, property management doesn’t have a one particular day to get profits or payments.

When it comes to Property management income, it has a slow and steady pace. The accumulation of the late fees, grossing a certain markup on different property maintenance services etc. are a part of this management. Despite the difference from the traditional market, the expenses are to be thoughtfully planned. Similarly, the income statements should definitely be reviewed to confirm that the business is profitable.

5. Maintaining positive cash flow

As a rule of thumb, you shall make sure that the inflow of money surpasses the outflow. When it comes to the property management bookkeeping, every expense can’t be categorized as an expense. In property management bookkeeping, not every cash expenditure is an expense. For instance, in case of a security deposit refund cash is used however a liability account is employed when it comes to the property accounting.

There are a number of small businesses that categorically employee cash basis accounting. By doing so the cash flow frequently reconciles with the income statement. Therefore it can be safely asserted that in the cash basis accounting if your business is kept in the black, you’ll naturally receive positive cash flow. However, if the company’s account is managed on an accrual basis, the number is definitely going to fluctuate.




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